How it all started
Embark on our transformative journey
Why SOP is so important?
Standard Operating Procedures (SOPs) play a crucial role in the success and sustainability of a business, often being more important than the products or services it sells.
Tough to ensure SOP compliance?
Ensuring that Standard Operating Procedures (SOPs) run as planned throughout an entire organization can be challenging due to various factors.
Challenges to Resolution
With a decade-long legacy, Imaginarium stands at the forefront of Digital Creative Consulting and IT Solutions, driving business performance through innovative technology.
Enter TOPSOP
Where the Magic begins

TOPSOP is a great tool for your business, fitting right into your operations smoothly. It works with any process, making it super versatile. It’s designed to make your work easier, streamlining everything and making sure everyone follows along without any hassle.

TOPSOP is for everyone
Providing limitless possibilities to support daily operations in various job positions
Quality ControllerSales RepresentativeDispatcherHead ChefMerchandiserOperatorTechnicianField SurveyorContractorsSecurity operator
What They Say
Your opinion is very important!
Unique Selling Points
Why do they love TOPSOP?
SaaS
SaaS

Affordable, Zero Maintenance, Hassle-Free

All-in-One Ease
All-in-One Ease

Host multiple businesses in one account for streamlined control and consolidated data analysis.

Cross-Divisional Utility
Cross-Divisional Utility

Use across business divisions, create, or share procedures effortlessly

Productivity Boost
Productivity Boost

Copy, duplicate, mirror, and assign procedures effortlessly with TOPSOP.

Intuitive Functionality
Intuitive Functionality

Pull up actions effortlessly without searching for menus or functions.

User-Friendly Simplicity
User-Friendly Simplicity

No extensive training needed—trust your instincts for quick results.

Dynamic SOP Management
Dynamic SOP Management

Establish a flexible SOP with extensive array of categories

Adaptive Workflows
Adaptive Workflows

Enable Infinite case and scenario for versatile and flexible workflows

Smart Mode Switching
Smart Mode Switching

Seamlessly switches between online and offline modes as per your device's network status.

Data Exploration Freedom
Data Exploration Freedom

Explore recorded data freely with no fixed format.

KPI Monitoring
KPI Monitoring

Keep track of task activities through comprehensive Key Performance Indicators (KPIs).

Custom Widgets
Custom Widgets

Personalized widgets with data reports and charts to suit your needs.

The Process
So, how does it work?
Simplify and fasten your process in only 5 easy steps
* All your data, reports, and activities are conveniently accessible from a single, intuitive dashboard.
Setup

Free Consultation for guidance. Establish users account

Define

Help to get your SOP ready for implementation by organizing and mapping them efficiently.

Create

Create SOP & Categories, set availability and assign them to users, team or departments.

Generate

Generate various of Cases & Categories and assign them to corresponding SOP.

Result

Watch as users automatically receive their daily assigned SOP & Cases. And seamlessly navigate through the workflow.

Features
Why we're betterflexibleaffordable
SaaS Model
SaaS Model

  • Software as a Service Model
  • Unlimited storage for file/ media
  • Auto archive files (3 months)
  • Smart Mode Switching

User Management:
User Management:

  • Single Sign-on
  • Multiple sites management
  • Seemless switch sites
  • User Roles & Access level
  • Department management
  • Team management
  • Activity Log
  • KPI stats report

SOP Management:
SOP Management:

  • Unlimited SOP & Categories (Task, QC, Issue, Quiz, Form, Note, Training, etc)
  • Create & Assign SOP to Departments/ Teams/ Users/ All
  • Dynamic rules for SOP (Timer, Validity check, Status)
  • Dynamic Case creation with categories & setting (General, scheduled, timer, scoring)
  • Flexible Case Responses (Text input, Radio buttons, Checkbox, dropmenu, toggle, date picker, File upload, slider, Color picker, Number input, rating scale, geotagging, qr scanner, multiple text/no input, Digital Signature)
  • Set feedback scenario based on user responses
  • Implement scoring mechanisms to evaluate responses for each case
  • Copy, duplicate, mirror SOPs and Cases

Report & Dashboard
Report & Dashboard

  • Dynamic Flexible report
  • Access all data log
  • Data comparison
  • Download report to xls
  • Custom Widgets setup
  • Chart & Graph visual

Notification
Notification

  • Push notification
  • Broadcast notification
  • Labeled notification category
  • Pin to top

Support
Support

  • Training support
  • Custom development
  • API Integration
  • Ongoing Support & Consultation

Security
Security

  • Direct Sending
  • Server Clock
  • 3 Time Zones
  • Geofencing
  • Session controls

Case Studies
Let's Dive into the App's Real Operations!
We've curated several case studies for your preview, providing a deeper insight into how TOPSOP can significantly enhance SOP effectiveness across various industries. Explore the success stories and discover how TOPSOP can be a valuable asset for your specific needs.
Experience TOPSOP
where we'll showcase the robust features and customization possibilities of TOPSOP. Provide a quick overview of your SOP flow, and we'll craft a personalized simulation demo to illustrate how TOPSOP aligns seamlessly with your requirements. Let's work together to ensure your SOP management is both seamless and efficient.
Simple and Affordable
Flexible Pricing

Get 1 month FREE by choosing our annual plan

FIVE
Rp 128,000
/user
Rp 256,000
50% Off Launch Promo
Minimum 5 users per enterprise for 6 months
Free Consultation

Unlimited Access

Unlimited Storage

Images/Media files archived every 3 months

FREE Initial Setup + 5 hours Online Training Session – All Included!

Ongoing Assistance & Training available at Rp 200,000/man-hour

Popular - Save Extra 23%
TEN
Rp 98,000
/user
Rp 196,000
50% Off Launch Promo
Minimum 10 users per enterprise for 6 months
Free Consultation

Unlimited Access

Unlimited Storage

Images/Media files archived every 3 months

FREE Initial Setup + 5 hours Online Training Session – All Included!

Ongoing Assistance & Training available at Rp 200,000/man-hour

MAX
Get Quote
Exclusive Offers Await!
More than >10 users or >1 Enterprise
Free Consultation

Unlimited Access

Unlimited Storage

Images/Media files archived every 3 months

FREE Initial Setup + 5 hours Online Training Session – All Included!

Ongoing Assistance & Training available at Rp 200,000/man-hour

Get 1 month FREE by choosing our annual plan

FIVE
Rp 1,408,000
/user
Rp 2,816,000
50% Off Launch Promo
Minimum 5 users per enterprise for 6 months
Free Consultation

Unlimited Access

Unlimited Storage

Images/Media files archived every 3 months

FREE Initial Setup + 5 hours Online Training Session – All Included!

Ongoing Assistance & Training available at Rp 200,000/man-hour

Popular - Save Extra 23%
TEN
Rp 1,078,000
/user
Rp 2,156,000
50% Off Launch Promo
Minimum 10 users per enterprise for 6 months
Free Consultation

Unlimited Access

Unlimited Storage

Images/Media files archived every 3 months

FREE Initial Setup + 5 hours Online Training Session – All Included!

Ongoing Assistance & Training available at Rp 200,000/man-hour

MAX
Get Quote
Exclusive Offers Await!
More than >10 users or >1 Enterprise
Free Consultation

Unlimited Access

Unlimited Storage

Images/Media files archived every 3 months

FREE Initial Setup + 5 hours Online Training Session – All Included!

Ongoing Assistance & Training available at Rp 200,000/man-hour

Expect more
Agile, Scale & Full Support
If the benefits mentioned above don't quite cut it for you, we're stepping it up a notch! Making TOPSOP a powerhouse, backed by a full squad ready to tackle any challenges that come your way.

Explore the potential of TOPSOP for a tailored and integrated solution across various purposes. TOPSOP opens up vast possibilities for 3rd-party integration through API. Enhance the capabilities of TOPSOP by seamlessly integrating it with your existing systems for comprehensive coverage. Ideal integration options include HRIS, Fintech, DMS/WMS, Image Recognition, and more.

  • Rely on our team for comprehensive TOPSOP back-office support, covering SOP case implementation, task lists, user assignments, and insightful analyses for future workflow enhancements.
  • Beyond management, we excel in content development, crafting training materials, guidelines, graphic quizzes, write-ups, translations, and more to meet your specific needs.
  • Should the dynamic environment of TOPSOP not perfectly match your specific needs, no need to worry! We're ready and eager to explore new opportunities, committed to tailoring and developing additional features or workflows that align perfectly with your unique business requirements. Your satisfaction is our motivation.
  • Expanded Case Scenario possibilities
  • TOPSOP API documentation for easy integration with other system
  • A.I powered Data Reporting & Analysis
Integration

Explore the potential of TOPSOP for a tailored and integrated solution across various purposes. TOPSOP opens up vast possibilities for 3rd-party integration through API. Enhance the capabilities of TOPSOP by seamlessly integrating it with your existing systems for comprehensive coverage. Ideal integration options include HRIS, Fintech, DMS/WMS, Image Recognition, and more.

Full Support

Rely on our team for comprehensive TOPSOP back-office support, covering SOP case implementation, task lists, user assignments, and insightful analyses for future workflow enhancements.

Beyond management, we excel in content development, crafting training materials, guidelines, graphic quizzes, write-ups, translations, and more to meet your specific needs.

Should the dynamic environment of TOPSOP not perfectly match your specific needs, no need to worry! We're ready and eager to explore new opportunities, committed to tailoring and developing additional features or workflows that align perfectly with your unique business requirements. Your satisfaction is our motivation.

Future Development

Expanded Case Scenario possibilities
TOPSOP API documentation for easy integration with other system
A.I powered Data Reporting & Analysis

Help Center
Have a Question?

TOPSOP utilizes the SaaS model (Software as a Service), which means all applications are hosted on our cloud server. Clients need not worry about server hosting, networking, databases, etc. TOPSOP offers an affordable, zero-maintenance, and hassle-free solution.

TOPSOP (1 Price for All) keeps it simple yet flexible. We offer three packages tailored to your team's scale and needs. Starting at just Rp 98,000/month/user with a Minimum 10 users per enterprise for 6 months. Explore the full package details here.

While we don't offer a free trial for system usage, we provide various case studies to help you understand the system's possibilities.

No need to worry about system requirements as TOPSOP is a SaaS model, and we handle everything. Users may need the latest mobile phone specifications for smooth application running on their devices.

Absolutely. We prioritize your data security, applying multiple encryptions to sensitive information and strictly adhering to our NDA, ensuring it is not shared with any third parties.

Setup > Free Consultation for guidance. Establish users account (1 Day)
Define > Help to get your SOP ready for implementation by organizing and mapping them efficiently.  (3 Days)
Create > Create SOP & Categories, set availability and assign them to users, team or departments. (3 Days)
Generate > Generate various of Cases & Categories and assign them to corresponding SOP. (1 Day)
Result > Watch as users automatically receive their daily assigned SOP & Cases. And seamlessly navigate through the workflow.

For ongoing support, we use a man-hour deposit system. Clients can purchase man-hour packages (e.g., 20 man-hours) as a deposit, which they can use for subsequent requests. When the man-hours credit runs out, clients can top up at any time.

Certainly. We can facilitate minor to major customizations based on your requirements, subject to further discussion.

While we strive to minimize downtime, in the rare event it occurs, we immediately switch to our secondary server to ensure operations resume as normal.

Absolutely. We provide 5 hours of free training upon initial subscription. If you need additional training, you can purchase man-hour deposits, which can also be used for other support needs.

Yes, you can cancel at any time, and billing will cease for the next cycle. However, no refund is provided for cancellations with remaining monthly services available.

      How Would You Like To Learn About TOPSOP
      Personalized 1:1 Demo
      Personalized 1:1 Demo

      Tailored walk-through
      Flexible with your Schedule

      Book a demo
      Contact Our Team
      Contact Our Team

      100+ features and many more
      Call Us Today

      +62 812-1291-115
      Recorded Overview
      Recorded Overview

      See our platform in action
      2 Minutes

      Watch Now

      Ensuring that Standard Operating Procedures (SOPs) run as planned throughout an entire organization can be challenging due to various factors:

      • Lack of Communication: Inconsistent communication about SOPs across different departments or teams can lead to misunderstandings or deviations from the established procedures.
      • Resistance to Change: Employees may resist adopting new procedures, especially if they perceive them as disruptive or if there’s a lack of understanding about the benefits.
      • Insufficient Training: If employees are not adequately trained on the SOPs, they may struggle to follow the procedures correctly, leading to errors and deviations.
      • Complexity of Procedures: Overly complex SOPs can be difficult for employees to comprehend and implement consistently. Simpler, more straightforward procedures are often easier to adhere to.
      • Lack of Accountability: Without clear accountability measures in place, employees may not feel compelled to follow SOPs rigorously, leading to deviations from the established processes.
      • Inadequate Monitoring: Regular monitoring and feedback are crucial for identifying deviations early on. Without a robust monitoring system, issues may go unnoticed until they escalate.
      • Inflexibility of SOPs: If SOPs are too rigid and don’t allow for adaptability to specific situations, employees may find workarounds or avoid following the procedures altogether.
      • Cultural or Organizational Barriers: Organizational culture and structure can sometimes create barriers to effective SOP implementation. A culture that does not prioritize adherence to procedures may hinder successful implementation.
      • Incomplete Documentation: If SOP documentation is incomplete or unclear, employees may struggle to understand and follow the procedures correctly.
      • Lack of Continuous Improvement: Organizations that do not regularly review and update their SOPs based on feedback and changing circumstances may find that procedures become outdated or ineffective over time.
      To address these challenges, organizations need a comprehensive approach that includes clear communication, effective training, continuous monitoring, and a culture that values and reinforces adherence to SOPs. Regular reviews and updates to procedures based on real-world feedback can also contribute to the ongoing success of SOP implementation.

      Standard Operating Procedures (SOPs) play a crucial role in the success and sustainability of a business, often being more important than the products or services it sells. Here are several reasons why SOPs take precedence:

      • Consistency and Quality Assurance: SOPs establish standardized processes for delivering products or services. This consistency is key for maintaining a high level of quality, meeting customer expectations, and building a positive reputation.
      • Efficiency and Productivity: SOPs streamline operations, reducing errors and redundancies. This efficiency not only improves productivity but also contributes to cost-effectiveness and resource optimization.
      • Compliance and Risk Management: In many industries, adherence to regulations and standards is paramount. SOPs ensure that operations comply with legal requirements, minimizing risks associated with non-compliance and potential legal consequences.
      • Training and Onboarding: SOPs serve as valuable training materials for new employees. They provide a structured guide for onboarding, helping new team members understand the processes and expectations quickly.
      • Adaptability and Scalability: Well-defined SOPs allow for easier adaptation to changes in the business environment or industry trends. They also facilitate scalability, making it easier to grow and expand operations without sacrificing quality.
      • Customer Satisfaction: Consistent and high-quality processes lead to satisfied customers. When customers can rely on a business to deliver as promised, it builds trust and loyalty.
      • Continuous Improvement: SOPs are not static documents; they should be regularly reviewed and updated. This commitment to continuous improvement ensures that the business remains agile, responsive to feedback, and capable of adapting to changing market conditions.
      • Employee Empowerment: Clear SOPs empower employees by providing guidelines for decision-making and problem-solving. This autonomy can lead to a more engaged and motivated workforce.

      While products and services are undoubtedly important, having robust SOPs in place ensures that the processes involved in delivering those products or services are efficient, reliable, and aligned with organizational goals. In essence, SOPs form the backbone of a well-organized and successful business.

      With a decade-long legacy, Imaginarium stands at the forefront of Digital Creative Consulting and IT Solutions, driving business performance through innovative technology. Our crowning achievement, TOPSOP, reflects over 10 years of expertise in crafting industry-specific software solutions.

      In our journey, we’ve identified a common challenge in digital transformation. While all businesses strive to digitize their standard operations (SOP), automating daily processes across divisions for enhanced efficiency and measurability, they are rooted in unique operational styles. Often, they hesitate to alter well-established formulas. Although customizing applications to specific needs seems like a solution, it can lead to a critical flaw – the business formula evolves, leaving the application outdated.

      We’ve witnessed numerous instances where corporations invested significant resources into developing an ideal app, tailored precisely to streamline their daily operations. However, upon its launch, the app often met with resistance from staff members who were hesitant to embrace it. Their reluctance stemmed from concerns about investing additional time in new tasks, undergoing training, and adapting to changes that could potentially disrupt their workflow.

      From these experiences, we’ve gleaned a crucial lesson: when pursuing digital transformation initiatives, it’s imperative to ensure that the core functions of daily operations remain intact. The system must possess the flexibility to accommodate existing workflows and empower employees to work efficiently without unnecessary disruptions. What’s needed is a dynamic workflow that can evolve in response to real-world operational challenges, adjusting seamlessly as circumstances change. Based on our comprehensive analysis and findings, we’ve formalized the concept of TOPSOP (Tailored Operational System with Agile Processes). This framework embodies our understanding of the importance of aligning digital innovations with the practical needs and workflows of businesses, ensuring smooth transitions and sustained success in the evolving landscape of modern enterprise.